Operation of a VR Club: Technology and Infrastructure of VR ARENA

The virtual reality (VR) market is developing rapidly, offering unprecedented opportunities for the entertainment business. Success in this innovative industry depends not only on the novelty of the technology but also on a deep understanding of every aspect of running a VR club — from choosing the right equipment to creating an unforgettable customer experience.

We at VR ARENA are experts in this field and are ready to share key insights that will help you build a profitable and in-demand VR business.

Technology and Infrastructure: The Foundation of Immersion and Success

Technological equipment is the cornerstone of any VR club. The right choice of hardware and a well-designed infrastructure directly affect the quality of services, operational efficiency, and ultimately the profitability of your business. At VR ARENA, we approach every component with care to ensure maximum immersion and safety.

VR Headsets: The Heart of Your Club

Choosing the right VR headset is one of the most critical decisions that directly determines both customer satisfaction and business profitability. For 2025, VR ARENA recommends the Pico 4 Ultra Enterprise headset. Released in 2024, it’s an upgraded version of the Pico 4, offering advanced specifications that deliver top-tier immersion and comfort for players. Its hardware outperforms most alternatives, making it an ideal choice for running the most demanding VR games and applications.

Advantages that make Pico 4 Ultra Enterprise our primary choice:

• High performance: A powerful processor and optimized graphics ensure smooth performance even in the most demanding VR projects, eliminating lags or artifacts that could break immersion.
• Improved comfort and ergonomics: The balanced design (with even front-back weight distribution) makes the headset comfortable even for long sessions — crucial for preventing fatigue and maintaining engagement.
• Global version with universal design: Unlike some earlier models, Pico 4 Ultra Enterprise was developed with global ergonomic data in mind, ensuring comfort for most users regardless of body type.
• Advanced enterprise software features: The key advantage of the Enterprise edition — it offers robust tools for centralized content management, device monitoring, and user interaction, greatly simplifying day-to-day club operations.

While Pico 4 Ultra Enterprise is our main choice for premium experiences, we also recognize the importance of cost optimization, especially in the early stages. As a budget-friendly yet reliable alternative, you may consider Meta Quest 3S — a solid option offering decent quality at a lower price. This can be suitable for startups or when expanding your hardware fleet. However, if your goal is to deliver the best possible customer experience and position your club as a market leader, investment in Pico 4 Ultra Enterprise is well justified and quickly pays off through higher client loyalty and average revenue per visitor.

Comparison Table of Key VR Headsets

Both devices use different calibration principles — Pico relies on LBE mapping, while Meta uses anchors and positional tracking. The VR ARENA platform supports both, ensuring compatibility and reducing setup time.

Streaming PC and Network Infrastructure: Stability and Spectator Experience

To create an engaging spectator experience and ensure smooth session performance, reliable hardware and a stable network are essential. The main load is handled by the broadcasting PC, responsible for streaming gameplay to external screens. This allows spectators and staff to follow the action in real time, increasing engagement and control.

Hardware recommendations:

• Graphics Card: NVIDIA RTX 3060 or higher — provides stable, high-FPS output and supports multiple displays.
• Memory and Storage: At least 16–32 GB of RAM and an SSD for fast scene loading and smooth streaming.
• Processor: Modern multi-core CPUs (Intel i7 / AMD Ryzen 7 or higher) ensure stable processing without lag.

Network and infrastructure:

In most cases, a reliable local network and a properly configured business-grade Wi-Fi router are sufficient for headset synchronization and data transmission. For larger operations (multiple arenas or simultaneous sessions), VR ARENA offers a local server option, integrated into the club system for maximum stability and centralized management.

Wireless network – a critical component:

• AX6000-class routers: For stability and minimal latency, we use AX6000 routers from trusted brands like Kinetic or Asus. These devices ensure high bandwidth and reliable connectivity for many simultaneous headsets.
• Custom network setup: Each club requires an individual configuration based on its size, layout, and number of active devices. Proper channel distribution, minimal interference, and even coverage are essential.
• Internet stability: A stable ISP connection is critical. Any local issues — poor cabling, misplaced routers, or insufficient bandwidth — must be resolved. A backup internet channel is highly recommended.

Designing the Ideal Play Area: Comfort, Safety, and Immersion

Thoughtful play area design not only enhances immersion but also guarantees player safety — an absolute priority. At VR ARENA, we pay special attention to this, creating environments that minimize risks while maximizing enjoyment.

Optimal player space:

Balancing space efficiency with comfort and safety is key. Too little space can cause collisions and restricted movement; too much without zoning is inefficient.

Based on our experience, VR ARENA recommends:

• 6–20 m² per player for full immersion and free movement.
• Example: A 10×20 m (200 m²) arena can comfortably host up to 10 players — ideal for team-based sessions and corporate events, directly increasing your club’s average ticket size.

Children generally require less space and move less actively, allowing for slight density increases in kids’ sessions — within safe limits only.

Floor and Wall Materials: Safety and Durability

Material choice affects both aesthetics and safety. In a high-activity environment where players move, fall, or bump into objects, surfaces must withstand heavy use while minimizing injury risk.

Flooring:

• Non-slip, wear-resistant surfaces are essential.
• Dark color schemes are preferred — they hide wear marks and dirt and provide better contrast for VR tracking cameras.

Walls and structural elements:

• Impact protection: Walls, columns, and protruding elements should be padded or covered with flexible materials to reduce injury risk and ensure comfort. A careful material selection and installation approach creates a safe and immersive environment where players can focus fully on their virtual experience without worrying about safety.

Lighting: Atmosphere and Performance

Lighting plays a dual role — it shapes the atmosphere and ensures optimal tracking performance. Improper lighting can cause tracking errors, degraded visuals, and discomfort.

Key lighting principles by VR ARENA:

• Sufficient brightness for tracking: Modern headsets use optical tracking that requires a certain light level. Too dim or uneven light can cause tracking loss or “drift,” leading to motion sickness.
• No glare or direct light: Avoid bright lamps, sunlight, or reflective surfaces. Use diffused, indirect lighting aimed at ceilings or walls. Matte finishes also help reduce glare.
• Neutral color temperature (4000–5000K): Neutral white light prevents color distortion and eye strain. Avoid overly warm (yellow) or cool (blue) lighting unless part of a design effect.
• Lighting control: Adjustable brightness and color temperature help adapt to different game types (bright for active games, dim for quests) and daylight conditions. Smart lighting systems can optimize this automatically.

At VR ARENA, we’ve developed and tested our own lighting standards that ensure ideal conditions for every play area, supporting seamless equipment operation and full player immersion.

Building a successful VR club requires a holistic approach where every detail — from headset selection and server setup to play area design and lighting — plays a crucial role. It’s the combination of reliable technology, smart infrastructure, and care for player comfort that transforms a VR space into a fully immersive world of unforgettable experiences.